A Comprehensive Guide on How to Select the Right Banking-as-a-Service (BaaS) Provider

core banking software

In the ever-evolving landscape of financial technology, selecting the right Banking-as-a-Service (BaaS) provider is a critical decision for businesses aiming to offer payment services without the complexities of acquiring their own licenses. This comprehensive guide will walk you through the crucial steps and considerations to ensure you choose a BaaS provider that aligns with your business goals and regulatory requirements.

Understanding the Rise of BaaS and Its Importance

Before delving into the selection process, it’s essential to grasp the significance of BaaS in the financial ecosystem. BaaS enables businesses to provide banking and payment services without obtaining traditional banking licenses. As regulatory scrutiny on e-money and payment institutions intensifies, BaaS emerges as a viable solution for entities without the resources for full licensing.

Assessing the Provider’s Infrastructure

The first step in selecting a BaaS provider is a thorough analysis of its payment infrastructure. This includes evaluating the range of services offered, such as SEPA and SWIFT payments, multi-currency options, currency conversion, and payment cards.

  • SEPA Payments – Key Considerations: Ensure that the provider has direct access to SEPA, as this influences SEPA connectivity, payment costs, and associated risks.
  • Cross-border Payments – Key Considerations: Inquire about the provider’s access to SWIFT or agreements with Money Transfer Operators for non-SWIFT payment rails, especially if you plan to offer diverse currency payment options.
  • Set of Currencies: Assess the provider’s support for various currencies to match your specific needs and preferences.
  • Payment Cards: Verify if the provider offers a white-label card product, available in physical and virtual formats, operating on a prepaid basis and customizable to individual branding.
  • IBANs: Check if the provider provides separate IBANs, allowing users distinct accounts for different financial purposes.

Aligning Operations and Client Base with BaaS Provider Requirements

The next crucial step is ensuring that your chosen BaaS provider can effectively meet the requirements of your operations and clientele. Understand the provider’s criteria, including acceptable client risk profiles and restricted industries.

  • Operational Guidelines: Evaluate the scope of allowable operations and restrictions, particularly if your business involves industries like cryptocurrency or gambling, which some BaaS providers consider high-risk.
  • Client Geography: Review the list of restricted countries provided by the BaaS provider and compare it with your client base’s geographical distribution.
  • Client Industries: Determine if the provider categorizes any industries within your client base as high-risk and thoroughly assess their blacklists.

Assessing Alignment between Customer Base and Provider’s Risk Matrix

Evaluate the compatibility of your customer base with the risk matrix of your chosen BaaS provider. Each provider maintains a unique risk matrix that influences operational rules and service provisions. Share comprehensive information about your typical client profiles, including country of incorporation, beneficiaries’ residence, services provided, and transaction volume. Ensure transparent communication to avoid complications in the onboarding process or potential charges.

Negotiating Tariffs and Addressing Operational Procedures

Negotiate tariffs with the BaaS provider, ensuring a personalized approach aligned with your business model. Discuss potential adjustments based on increased transaction volumes, showcasing your growth plans. Gain a comprehensive understanding of operational procedures, including onboarding, customer support, and claims management. Clarify onboarding processes, client registration, and responsibilities, ensuring a smooth partnership.

Formalizing the Contract and Onboarding

Once negotiations are complete, formalize the agreement and initiate the onboarding process. BaaS providers often provide standardized agreements, and the onboarding process typically involves document preparation, including business overviews and policies. Submission to regulators for approval may take around 2 to 3 months.

Selecting Core Banking Software

In the final step, choose a core banking software that complements ready integrations withBaaS providers, like Macrobank by Advapay. Ensure the platform offers a comprehensive solution rather than relying solely on front-end applications. This guarantees ownership of your client database, facilitates customization, and allows for smooth migration to a new BaaS provider or obtaining an independent license. Look for pre-existing integrations with BaaS providers to streamline the integration process.


Selecting the right BaaS provider is a strategic decision that requires a systematic approach. By understanding the provider’s infrastructure, aligning with operational requirements, evaluating risk matrices, negotiating tariffs, and choosing suitable core banking software, businesses can navigate the complexities of the BaaS landscape successfully. This guide empowers businesses to make informed decisions, ensuring a fruitful and compliant partnership with their chosen BaaS provider.